SSC addresses 44 audit findings; submits corrective action plan

The former Pamantasan ng Lungsod ng Maynila (PLM) Supreme Student Council (SSC) administration addressed the 44 audit findings raised by the Student Commission on Audit (SCOA) and submitted a Management Response and Corrective Action Plan, according to their official statement, July 5.

The council acknowledged deficiencies in financial documentation, cash management, inventory accountability, records management, compliance monitoring, and turnover procedures identified by SCOA in its Independent Auditor’s Report (IAR) released June 11.

In its statement, the SSC also said it has submitted a Management Response and Corrective Action Plan to SCOA outlining the corrective measures it has implemented and the actions it will continue to undertake to address the findings.

The council highlighted that several findings were linked to limitations encountered during the transition from the previous administration, noting that standardized turnover procedures, financial workflows, inventory systems, and protocols for cash custody and digital transactions were not formally endorsed.

It also clarified that no official cash box, complete reconciliation records, or standardized GCash procedures were turned over to preceeding Pres. Retiro’s term, precedingaffecting the verification of the beginning balances and continuity of financial records.

Following an exit meeting with SCOA on June 5, the SSC said it immediately began reconciling cash receipt journals, cash disbursement journals, bank records, GCash transaction histories, liquidation reports, sponsorship records, and other supporting documents to establish complete audit trails.

The council also underscored that it is consolidating transactions processed through multiple personal GCash accounts, retrieving missing financial documents, verifying organizational assets, and coordinating with SCOA, the Office of Student Development Services (OSDS), advisers, and other concerned university offices to complete compliance requirements.

Addressing Audit Finding No. 3 involving ₱107,225 reported under the custody of Retiro, the council confirmed that the funds were transferred to the former acting Treasurer, Clarence Avecilla on June 6.

The SSC said the amount is currently secured and awaiting joint cash counting, reconciliation, and verification with the new administration and concerned university offices.

The council admitted that financial documentation had also become centralized under a single accountable office during its term, affecting the timely organization and submission of records. It added that stronger delegation, review procedures, and documentation controls are now being incorporated into its turnover process.

As part of its reforms, the SSC said it has prepared a comprehensive turnover package for the current administration, including financial records, reconciliation schedules, inventory reports, accountability documents, digital archives, and a turnover manual with standardized financial and records-management procedures.

The council also apologized to the student body, partner organizations, and the university for the deficiencies identified during the audit. It vowed to complete all remaining reconciliation and documentation efforts with SCOA and formally endorse any unresolved matters to the succeeding council.